This privacy policy sets out how we process the personal data of our website visitors and customers. Any personal data processed in line with our Privacy Policy is controlled by us, as the data controller.
Personal Data
Personal data means any information relating to a person who can be identified either directly or indirectly; it may include name, address, email address, phone number, IP address, location data, banking details (if applicable) and other personal data (further referred to as “Personal Data”)
Purpose of collecting your data and what we use it for:
The International Garden Cities Institute may collect your personal data for the purposes of providing communications about our activities. This data will include your name and email address.
To evidence your consent for International Garden Cities Institute to use your personal information we will store your IP address and some basic browser header information for our internal logs at the point of consent.
Information you give to us or we collect about you.
This is the information you give us by filling in forms on our site, or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, and participate in discussion boards.
Other social media functions on our site, enter a competition, promotion or survey, and when you report a problem with our site.
The information you give us or we collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.
Purposes of the processing and the legal basis for the processing
We use information held about you in the following ways:
- To provide you with information about other services we offer that are similar to those that you have already purchased, been provided with or enquired about.
Institute Communications
When you sign-up for our e-newsletter:
- To enable us to send you information about the latest news and events of the International Garden Cities Institute.
- The lawful basis for processing is your consent.
Where your information is held
We are UK based organisation and all data is stored and retained in our secure systems.
How long do we keep your information for?
We will only retain your data as long as there is a statutory or legal requirement to do so or in order that we are able to provide a service to you. This will usually require us to retain your personal data for a set period of time after any relationship has ended for accounts and records purposes.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place security measures and managerial procedures to safeguard and hold secure the information we hold.
Consent
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
The GDPR provides you with the following rights.
To:
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party in certain formats, if practicable.
- Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted through this link: https://ico.org.uk/concerns/
Access to information
The Data Protection Act 1998 and the GDPR give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete.
Your right of access can be exercised in accordance with the Act (and the GDPR once it is in force). A subject access request should be submitted to data@Letchworth.com. No fee will apply once the GDPR comes into force.
Changes to our privacy notice
Any changes we make to our privacy notice in the future will be posted on our website page and, where appropriate, notified by e-mail. Please check back frequently to see any updates or changes to our privacy notice.
Cookies on our site
We use the following cookies on our website:
Strictly necessary cookies
These cookies are essential in order to enable you to move around the website and use its features. Without these cookies, services you have asked for cannot be provided. They are deleted when you close the browser. These are first party cookies.
Performance cookies
These cookies collect information in an anonymous form about how visitors use our website. They allow us to recognise and count the number of visitors and to see how visitors move around the site when they are using it and the approximate regions that they are visiting from. These are first party cookies.
Social Media cookies
These cookies allow you to connect with social media networks These are persistent cookies which will be kept on your device until their expiration or earlier manual deletion.
We may combine information from these types of cookies and technologies with information about you from any other source.
Cookie consent and opting out
We assume that you are happy for us to place cookies on your device. Most Internet browsers automatically accept cookies. However, if you, or another User of your device, wish to withdraw your consent at any time, you have the ability to accept or decline cookies by modifying your browser setting. If you choose to decline cookies, you may not be able to fully experience the interactive features of our websites, platforms and services.
When you arrive on our Site for the first time a pop-up message will appear asking for your consent to place advertising cookies on your device. In order to provide your consent, please click ‘I understand’. Once your consent has been provided, this message will not appear again when you revisit. If you, or another User of your device, wish to withdraw your consent at any time, you can do so by altering your browser settings otherwise we will assume that you are happy to receive cookies from our website. For more information please visit www.allaboutcookies.org and http://www.youronlinechoices.com/uk/.